A commercial move is a huge deal. When you're relocating your office from one place to another, you need to make sure you're organized. Whether your lease ran out or you're moving into a larger space, you need the right office moving checklist.
With the right checklist, you'll know everything has been properly packed and moved to the new location. If you need to relocate your office, here's an office moving checklist you can use to help get the job done.
Three to Six Months Before Moving
While this category says three to six months before moving, it should be things you do as soon as you're sure you'll be moving. These items include:
Figure out the Time Frame and Schedule for your office move - Include the dates when you will be moving all the equipment, when the staff will begin working at the new location, etc.
Find and Secure a New Location - If you don't already have a new location for your office, this is the time to find and secure your new location.
Assign Responsibilities and Tasks - It's time to let your employees know you'll be moving and assign the necessary tasks and responsibilities to be done.
Create an Inventory List - You should also create a list of your existing equipment and furniture. This will help you to see what you need and don't need. Consider selling anything you no longer need before moving.
Create a Budget - You will also want to consider a budget for your move. Consider the cost of a moving company and everything else involved.
Two Months Before Moving Day
When relocation day starts to get a bit closer, you want to make sure you take care of the following:
Change your business address with the USPS, IRS, Bank, and other important vendors
Review your current lease to ensure you know what you need to do with your current space
Hire the right office moving company and find out if anything you will be moving requires special attention.
Start holding regular moving meetings to keep everybody on task.
One Month Before Moving
The day is nearly here and it's time to take care of the following:
Transfer your utilities
Make the moving announcement in a Press Release or public relations campaign
·Implement a labeling system
Inventory and tag all equipment, furniture, office supplies, etc.
Procure the necessary moving supplies
·Order new business cards and stationery
Determine your security procedures for the move
Get parking and moving permits
Hiring professional cleaners for the old space
Two Weeks Before Moving
About two weeks before moving your office, you want to:
Check the new location and make sure it's ready
Clean as much as you can in the old space
Back up any vital information on your computer system
Call your Chicago moving company to confirm the date and time
The Week of the Move
The week is finally here and it's time to:
Hand out new keys and employee cards for the new space
Disconnect all electronics and major appliances
Set aside anything not going with the movers
Inspect your new office thoroughly to ensure it's ready to go
On Moving Day
It's time to relocate to your new space, but first, make sure you take care of the following:
Designate your moving coordinators on-site to ensure everything runs smoothly
Assign someone to do the final walk-through at the old space
Meet with the movers and provide instructions for the day
Use this office moving checklist as a guide and customize it as you see fit. With the right commercial moving company helping you and this checklist, your office move should go very smoothly.