How to best be helpful to your professional movers

You’ve hired a moving crew with a great reputation and a great deal of experience in moving household goods. Now it’s time for your upcoming move and you want to be sure everything goes as well for you as it has for other moves. What can you do on your part to help ensure the move is a great one?

While your movers will be doing the heavy lifting and the stuff that isn’t so fun, you can do some things in preparation for the move to make sure they can do their job more efficiently. Start emptying out dresser drawers and getting some labels ready, along with these other tips, so that you can be extra helpful to your movers while they do their best to take care of you too.

Get beverages for the crew

One easy place to start is to have cold beverages ready for the team on moving day. Your movers are going to work hard and they are going to work up a sweat. Offering refreshments to your crew and anyone else you have helping you out will show appreciation for the hard work and keep everyone feeling good for the duration of the project. Having snacks like fruit and granola bars is also a great way to keep everyone fueled for the hard work taking place.

Make labels for the right rooms

If you are the one doing the packing, make sure to have everything packed and ready to go for moving day. Have a space set aside for anything you don’t want them to touch, such as an extra bedroom that they won’t go in.

If you have a packing crew, make sure to start making labels ahead of time for things like “kitchen,” “dishes,” “kid’s toys,” so that you can slap those on the boxes quickly and efficiently. If you are packing yourself, make sure everything is labeled with the items and rooms they go in before the movers arrive.

Empty desks and drawers

The movers aren’t going to move your dresser, desks, and armoires with stuff full in the drawers. Instead, you should empty them out ahead of time to ensure the furniture can be moved and nothing is damaged. Emptying any cabinets, desks, and other furniture and packing them into boxes with everything else will allow your movers to focus on the piece of furniture and the best protection for it without extra weight inside.

Disconnect electronics and appliances

One thing you may not have thought to do is to disconnect anything plugged into the wall. This means that you’ll want to unplug lamps, TVs, DVD players, hairdryers, air fresheners, and more. Have everything unplugged and wiped free of dust so that it’s easy and fast for the movers. Otherwise, you may be paying for extra time while your movers attempt to figure out how to detangle them.

Take everything off the walls

Your walls are full of art, photographs, shelves, mirrors, and more. This is the time to start taking everything down. Your movers can appropriately pack these fragile items in the right boxes, but having them down off the wall ahead of time will make it much more efficient. Anything on the wall can be taken down and set on the floor below where it was hanging including paintings, mirrors, clocks, and pictures. Then put all of the hanging hardware and nails in a bag for your new home.

Pack valuable items in your car

Another tip to help your movers is to put anything small, fragile, or very important in your own car. While it’s not required, your professional movers will appreciate not being responsible for your family heirlooms, jewelry, or small electronics. Then you can keep some of these extremely valuable items with you the whole day.

The most important thing to do to help your professional movers is to let them do what they do best. Taking steps to make the day smoother ahead of time will be appreciated, but trusting them to handle your goods with care is the best thing you can do.

preparing a large item for a move
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Moving Day Etiquette: What you should and shouldn’t do for your movers

When moving day arrives, you want to be properly prepared. Moving day etiquette is important you should know what you should and shouldn't do for your movers.

Some of the things you may or may not do for your movers also depend on what you hired them to do for you. For example, if you hired your movers to pack for you, it's not necessary to finish packing before they arrive. However, if you didn't hire your movers to do your packing, you should be done packing before they arrive.

moving boxes ready to go

Here are a few other things you should know about moving day etiquette before your big day arrives.

Label Your Boxes Properly

Labeling your boxes with the room they belong to will make it easier on your movers. You can even color-code the labeling for each room to make it even easier for your movers to know where everything needs to go once it arrives at your new home.

In addition, make sure you label any fragile items clearly. Put the word "fragile" on all sides of the box and make it obvious.

Don't Make Boxes Too Heavy

It's better to make your boxes smaller and lighter than larger and heavier. Make sure you pack in a way that allows every box to easily be picked up and moved. Even the strongest movers may struggle to lift large, heavy, and awkward boxes on the day of your move.

Get Out of Their Way

While you should remain present on the day of your move, you don't want to be in the way. Make sure you give your movers access to easily move your things and make sure you let them do the job you hired them to do.

Reserve an Elevator

If you live in a high-rise building, make sure you reserve an elevator, if possible, for the day of your move. It's not a good idea to expect movers to carry your items down several flights of stairs because you didn't book the elevator for the time of your move.

Provide Hydrating Beverages

Your movers will appreciate a bottle of water or a sports drink during the process, especially on hot days. Even in the winter, providing a beverage (maybe a hot cup of coffee in the morning) can be a nice way to welcome your movers to your home.

Remove Pets and Small Children, if Possible

If you can, send your spouse with the children and pets ahead of time. Even if they just go to the local dog park, keeping them out of the way of the movers is best for all parties involved.

You don't want your children getting hurt because they got in the way and the same goes for your pets. Plus, this can be a very stressful thing for small children and pets. It's best to keep them out of the way on moving day by removing them from your home while the packing is underway.

Make Sure You Are Present

If one of the movers has a question, you should be present to answer the question. They will also need to double-check things as they pack and sign the paperwork. Make sure you're easily accessible on moving day or at least make sure they know where to find you, if necessary.

Moving day is a big day for most people. After you've hired the right moving company for your residential move in Chicago, make sure you follow the tips above. You'll have better moving day etiquette simply by following this advice and your movers will appreciate it.

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How far in advance should I schedule a move?

There are so many details surrounding a move from one house to another. One detail you may be focused on right now is trying to decide how far out you’ll need to actually schedule your move. This answer is going to be different for everybody because if you are moving locally, it’s much simpler than if you are moving from out of town.

If you are moving during a comfortable weather season, it will be much simpler than if you were moving during inclement weather. Some days of the month are busier than others, while certain days of the year should be avoided altogether. Take a look at this guide for determining when to schedule your residential move.

scheduling a move

Days to avoid

There are a few days in the year to simply avoid scheduling your move whatsoever. You’ll want to avoid booking a move over any national holidays, including times like Christmas, Thanksgiving, and Independence Day.  You’ll also want to try to avoid booking it over the weekends since those are also the busiest time of the week to relocate.

If possible, avoid booking your move at the beginning of the month or at the end of the month since this is when most people would finish and start a lease and also be trying to move.

Local moves

If you are going to be moving locally, from one house to another in the same city, you are going to have more leeway with booking the movers out. If you choose to do this off-season, you can even book it just a couple of weeks out and you shouldn’t have an issue.

It’s best to give more notice since movers will try to book up, but typically during the off-season, it will be much easier.  If you are moving locally during the busy time of year, typically summer, you’ll have to give a couple of months’ notice to movers. If you have no choice but to book with less notice, you’ll have fewer movers to choose from.

Out of state moves

If you are moving from one city to another, you are going to have a different set of circumstances as you would if you were a local move. Moving to another city during the busy season, typically summer, means that you are going to need at least 10-12 weeks booked out with your movers. Fewer movers are willing to move you out of the area, which means you’ll be more limited in who you can work with.

If you are moving out of the city during the off-season, you can probably book 1-2 months out, but lean towards the 2-month mark to be safe. For moves that are going over state lines, you will be extremely limited on choices and thus you’ll need to book at least 12 weeks out.

Scheduling out is important

Now that you know when to avoid booking your move, you’ll want to focus on the best times to move and understand why plenty of notice is key. Having your move booked well in advance gives you a confirmed and reserved date that will allow the rest of your move to be able to be scheduled around this date, such as the packing process and the first day at your new job.

Your moving crew will have plenty of notice to properly prepare for the day and will be able to work with you in advance on any questions or concerns that will avoid any surprises on moving day. If you book early, you can sometimes get a discounted rate and you’ll find that you have the best movers in town available to book with.

Try to book your move on a weekday other than Friday, sometime in the middle of the month, and especially during the off-season. If your area is busiest in the summer, avoid booking from May until September, and try to book it for one of the other months of the year. The longer the distance you are moving, the earlier you’ll need to book.

Consider if you are moving into a complex that will need advanced notice or a property on a street that will need to be reserved. Talk to your movers about elevator access, unusual items, and long carries. By booking well in advance, you can work out all of these details and you won’t have the stress of a last-minute move that could cause you to work with poor movers.

Use these tips to schedule your upcoming move with plenty of notice to your moving crew.   

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Three main questions to ask your packers and movers before getting started

If you’ve decided to hire a moving crew for your upcoming relocation, you’ve made a great decision. Not only will you be removing a huge hassle from your to-do list, but you can count on your belongings making it safely to your destination.

Professional packers and movers know how to properly pack items to eliminate the chance of damage, put things in the truck with care, and transport it safely and efficiently to destination. When homeowners try to take on such a challenge on their own, they lose the benefit of the moving company handling something that they do every single day.

Take a look at what questions you’ll want to ask before the packers and movers you choose to work with get started on the job.

The Professional Moving Specialists - packers and movers in Chicago

Will you do a pre-move survey?

One of the first questions you’ll want to discuss with a moving company is the plans before the actual moving day. This means that you should ask if there will be a survey done before the move of your space and your household goods.

In the survey, your packers will be able to take a look at each room of the house to determine what is being moved, what type of boxes will be needed, how big the home is in order to choose the right size truck, and if there are any special concerns to address when it comes to moving day.

This is the time to find out if they will be moving you out of a condo that is only accessible by elevator, or if you have special artwork that will need specialty boxes.

You’ll want the moving company to perform a walk-through with an estimator to help note what you are going to need moved so that you can also let them know if there are things not being moved. This is a time where you can get a moving estimate based on the knowledge you provide the company.

What type of insurance do you have?

Next, talk to the company about what types of insurance they carry. This will help you get a better sense of the company’s credibility and let you know that they are up to the task as other moving companies. A high-quality, professional moving company will carry insurances to cover themselves and you. The main insurance they should have is liability insurance. They may also carry transit insurance to cover damages in transport.

You’ll want to ask what kind of insurance they are offering and if you’ll need to pay for it, as well as what it will cover. You’ll need to make sure your belongings and your move are covered by insurance just in the rare event that something happens. You can ask for proof of insurance and they will be able to show you their general liability insurance. You’ll be able to call the insurance agent to make sure it’s still in effect if you have any doubts, but rest assured that moving companies will have liability insurance to cover both the company and you for all moves.

Can I see references?

just like you would look for a restaurant review online, you’d likely want to hear from past customers to see how their experience with this company went. Ask if you can talk to references to get an idea about their likability among past customers and what you can expect working with them yourself. 

A reputable mover should be able to provide you with a few customers from your area that have moved in the recent past in order to allow you to call and ask questions about their experiences. You’ll likely have access to reviews online as well.

Before your move, be sure to ask these 3 big questions to your packing and moving crew. You’ll be thankful you were so prepared!

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How a moving company can help even a small office move

Even though you may run out of a small office, you should still talk to a professional mover about getting set up in your new space. You may have assumed a moving company wouldn’t bother with a small office move, but you are going to need the help just like any other size of office.

The problem with an office move is that many times, business needs to halt until the move is complete. When a moving company takes on the task, you’ll have minimal downtime and a quicker turnaround. Take a look at how moving companies help even a small office move.

businesswoman preparing for a small office move

Why hire office movers

Time is money and when you have to move your office for an expansion or changing needs, you don’t have much time you can afford to be down. That is why it only makes sense to hire an office moving company. They can help to make your move efficient and quick and all you have to do is keep in communication with your movers and your customers.

A moving crew will be able to eliminate the stress of doing it yourself while having both the experience and the manpower to handle it efficiently. You won’t lose as much time as you would doing it yourself and the movers will have the skill set to handle your equipment and sensitive belongings with care. When you move offices, everything moving is a bit more delicate than a typical household move, which is why having highly trained professionals that are trained in special handling is essential.

What you should do to prepare

Once you’ve hired your moving crew and have your new space ready to go, you’ll want to follow a few steps to ensure your move is a success. First, discuss the move with your staff and answer any questions or concerns about the changes for your business and new location. Then, you’ll want to make sure everyone has a way to communicate in order to ensure there are no issues during the transition.

From here you can set a timeline for the move to make sure you are preparing well ahead of time. You’ll want each task to go smoothly which is why you should be detailed and avoid anything that feels rushed. Your change in location will be a fresh start for your business and will allow you to improve the systems you have in place now.

You’ll love the end result once you get through the relocation, because you’ll be able to situate everyone as you best see fit in the new space, set up new systems that work best in the new office, and can say goodbye to the things that were holding your brand back in the current space.

What to expect

You’ll want to do some calculations to make sure your bottom line can handle the upcoming move. You’ll need to budget for the new space, the moving crew, the business downtime, the time you’ll spend away from the business to work on the move, and moving insurance. You’ll want to put the bulk of your moving budget into a proper moving crew.

Then you’ll want to consider if you need to invest in a storage space based on the inventory of your office. Talk to your moving company about insurance. Then consider what you will lose in downtime for your business and time you are spending preparing for the move and unpacking.

Once you’ve decided it’s the right time for an office move whether it’s because your lease was up or you’ve outgrown a space, hire your movers and start preparing your office. You may need to advise your clients, vendors, business partners, and service providers that your office will be down for a day or two, or you’ll need to start operating your office from your mobile devices.

 Inform the banks, insurance company, the post office, and the courier company as well. Get everyone in the office on the same page about the plan for the week and what is expected. Then your moving crew will be able to properly disconnect, pack, move, and unpack your equipment so that you can get back up and running in your new space.

Don’t try to handle a move on your just because your office is small. You’ll want a team that knows how to handle your sensitive office equipment and other items properly and with care while you avoid too much downtime that could affect your business.

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