Since there’s so much information to cover about the cost to move an office, we split this post into two parts. We already covered the challenges of an office move and the elements you should consider in the costs. In part two, we will look at the actual costs for moving an office.
Breakdown of costs
Now that you have a sense of the elements that will affect your pricing, it’s important to understand a breakdown of these potential costs. Not all of these costs will apply to your move, but many could apply to it.
When you’re moving about 1,500 square feet of office space, your pricing could range from as low as $750 to as high as $4,500 depending on the materials, disassembly, and furniture. The packing and moving of a 3,000 square foot space would likely start at around $1,500 and range up to $9,000 depending on your files and furniture. A 10,000 square foot space would likely start at $5,000 and range up to $30,000 due to numerous employees and workstations. Consider about $50 -$250 per employee.
You’ll have additional costs for a moving consultant, long carries and shuttling boxes through elevators, packing and moving cable, data lines, and computer or phone cables, and you’ll want to tip your moving crew. New furniture could cost $200-$2,000 per employee, computers ranging from $300-$3,000 per employee, and phone systems anywhere from $100 to $1,000.
You could also look at the expenses as it costing about $1-$2 per square foot for an office move or around $.75 per square foot for packing your office. Determine if you want a crew to pack up your office outside of business hours to save from losing out on your own operations or if you’d rather have your office staff pack their offices up during working hours which could affect your business income.
Best advice before your move
The best advice before your upcoming office move is to spend a great deal of time planning this out. You’ll need to work with a professional moving team early to make sure everything is prepared for well before moving day.
Not only do you need to work with the movers now, but you should work with internet service providers on your transfers, contractors like plumbing and cable to get you all setup, and talking to any of your staff members about expectations for the upcoming move.
You also need to prepare financially for such a big ordeal. On the lower end, you could be spending $5,000 on a small business move and up to $10,000 if your business has up to 30 people. If you wait too long to plan your move, you could end up with unexpected charges for last minute planning like expedited shipping, weekend labor rates, after-hour assistance, redoing jobs that were rushed the first time, and more.
Your cable or internet provider could charge you a rush for transferring services in such a hurry or contractors you hire to set up services in the new location could charge for rushed labor. You can’t go without plumbing, electric, internet, or other important services, so you would definitely pay whatever it takes to get things setup which could cause you a huge bill in the end.
The alternative would be shutting down the business for a few days which could cost you hundreds or thousands in unhappy or lost clients. It’s important to plan ahead to avoid any major costs like these or others that you haven’t even considered for trying to do everything at the last minute.
You’ll likely want to hire a professional mover in Chicago to handle the disassemble and reassemble of your furniture equipment, customized packing and crating, the moving of computers and servers, and other individual needs that will be worth every penny when your business is back up and running without missing a beat.
We are an experienced moving company and are used to clients that need their offices moved and special crating for extra protection of their gear. We can handle moving that large office copier, using a sanitized truck fleet to keep your belongings protected, and will help you with the logistics and scheduling with ease.
Don’t fear your upcoming office move. Hire a great moving team, plan out the details, and look forward to a bigger and better, or smaller and simpler office space!