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Commercial moving is always tedious, especially if you have a large office. Office Relocation in Chicago, IL is more of an easier moving process when hiring the Professionals Moving Specialists. There are a number of people to account for and even more equipment and furniture. To make you Chicago office moves easier, see our moving tips below.
Planning Always Works
For something as large scale as an office move, planning is one of the most important things to do. Depending on the size of your office, give yourself five yourself three to eight months to prepare. Remember that it’s never too early to start preparing and the more ready you are, the easier the move will be.
Firstly, make sure everyone in your office knows that they will be moving. You don’t want moving day to come only to find out an entire department had not been informed. Then get the floor plans for the new office. You will want everything ready there before you move in. Plot out where the desks and cubicles will go. Is there going to be a copier room or a file and storage room? Also remember to have the interior decorators in early. You don’t want the carpenters still putting in carpet when you move in.
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Time To Tell The World
There is always someone you will need to tell. It depends on what type of business you run, but some important people include vendors and contractors. Your lawyers and clients should most definitely be notified as well. On your stationary, all addresses on business cards and letterheads will have to be changed. The move should also be announced on your website if you have one and altered on any advertisements you have out. Make sure everyone knows the date of the move as well. You don’t want anyone going to the new offices before they’re finished or going to the old offices after you’ve moved out.
Time To Re-Evaluate the Tech
Moving gives you an excuse to upgrade like you’ve been meaning to for the past year. With technology moving so fast nowadays, machines that are 5 years old are actually 10 years out-of-date. Here is a perfect excuse to throw out the bulky models for some sleeker, newer versions. If you keep your current computers and machines, make sure they will all be carefully packed for transport. You don’t want anything damaged.
For your new offices, call ahead to get phone lines and internet installed. That way any potential problems will be resolved by the time you move in. With everything ready, you’ll be up and running in no time.
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Time To Organize
Organization is one of the most important elements if you want a smooth move. With so much stuff, it is really easy to misplace boxes and lose files. Your workers will pack their own things. Make sure they properly label all their boxes so nothing gets sent to the wrong place. Then write up a master list of everything that is packed. It’s a simple way to keep track of the large amount of items about to be relocated.
Hire Professional Movers
Great movers can make all the difference. If you are moving your business within Chicago, The Professionals Moving Specialists is the moving company to call. Our team is fast, efficient, and extremely courteous. We pride ourselves in our customer service. We will help you pack and unpack your equipment and machines. We will also help you take apart and rebuild furniture and cubicle dividers. The Professionals Moving Specialists are an all-inclusive service that aims to please. Our goal is to help you move so that your business will have as little downtime as possible.
Not Everything Goes According To Plan
And that is okay. You may have plan the move to the smallest of details, but there will always be surprises. If something unexpected happens, don’t panic. It is only a small bump. The rest of the move has already been planned out. Remember to be flexible and have some leeway. Being able to adapt will make moving a lot more stress-free.