How Much Does it Cost to Move an Office? Part 2

(Part 2 of a two-part series. Read Part 1.)

Since there’s so much information to cover about the cost to move an office, we split this post into two parts. We already covered the challenges of an office move and the elements you should consider in the costs. In part two, we will look at the actual costs for moving an office.

Breakdown of office relocation costs estimator

Now that you have a sense of the elements that will affect your pricing, it’s important to understand a breakdown of these potential costs. Not all of these costs will apply to your move, but many could apply to it.

  • When you’re moving about 1,500 square feet of office space, your pricing could range from as low as $750 to as high as $4,500 depending on the materials, disassembly, and furniture.

  • The packing and moving of a 3,000 square foot space would likely start at around $1,500 and range up to $9,000 depending on your files and furniture.

  • A 10,000 square foot space would likely start at $5,000 and range up to $30,000 due to numerous employees and workstations. Consider about $50 -$250 per employee.

You’ll have additional costs for a moving consultant, long carries and shuttling boxes through elevators, packing and moving cable, data lines, and computer or phone cables, and you’ll want to tip your moving crew.  New furniture could cost $200-$2,000 per employee, computers ranging from $300-$3,000 per employee, and phone systems anywhere from $100 to $1,000.

You could also look at the expenses as it costing about $1-$2 per square foot for an office move or around $.75 per square foot for packing your office. Determine if you want a crew to pack up your office outside of business hours to save from losing out on your own operations or if you’d rather have your office staff pack their offices up during working hours which could affect your business income.

Best advice before your move

The best advice before your upcoming office move is to spend a great deal of time planning this out. You’ll need to work with a professional moving team early to make sure everything is prepared for well before moving day.

Not only do you need to work with the movers now, but you should work with internet service providers on your transfers, contractors like plumbing and cable to get you all setup, and talking to any of your staff members about expectations for the upcoming move.

You also need to prepare financially for such a big ordeal. On the lower end, you could be spending $5,000 on a small business move and up to $10,000 if your business has up to 30 people. If you wait too long to plan your move, you could end up with unexpected charges for last minute planning like expedited shipping, weekend labor rates, after-hour assistance, redoing jobs that were rushed the first time, and more.

Your cable or internet provider could charge you a rush for transferring services in such a hurry or contractors you hire to set up services in the new location could charge for rushed labor. You can’t go without plumbing, electric, internet, or other important services, so you would definitely pay whatever it takes to get things setup which could cause you a huge bill in the end.

The alternative would be shutting down the business for a few days which could cost you hundreds or thousands in unhappy or lost clients. It’s important to plan ahead to avoid any major costs like these or others that you haven’t even considered for trying to do everything at the last minute.

You’ll likely want to hire a professional mover in Chicago to handle the disassemble and reassemble of your furniture equipment, customized packing and crating, the moving of computers and servers, and other individual needs that will be worth every penny when your business is back up and running without missing a beat.

We are an experienced moving company and are used to clients that need their offices moved and special crating for extra protection of their gear. We can handle moving that large office copier, using a sanitized truck fleet to keep your belongings protected, and will help you with the logistics and scheduling with ease.

Don’t fear your upcoming office move.  Hire a great moving team, plan out the details, and look forward to a bigger and better, or smaller and simpler office space!

Hire Professional Movers

Hire Professional Movers

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A Professional Timeline for Your Upcoming Move

Setting the timeline for your next move is very important. If you wait until the last minute to handle everything, you may miss some of the most important steps. In addition, procrastinating during a move will only cause more stress. Here's a professional timeline you can customize to fit your specific residential moving needs.

10 Weeks Out

When you reach about ten weeks from your moving date, it's time to start getting things organized and make some decisions. This is a good time to look into local moving companies, especially if you're considering hiring the company to pack, move and unpack your things. Check out our reviews at The Professionals and let us know as soon as you're ready!

8 Weeks Out

At the eight-week mark, you will need to think about buying your packing materials. The Professionals will be able to help you with all of your supplies, including boxes for specialty items, such as flat screen TVs. If you're considering a garage/moving sale, this is the time to schedule the dates and get everything ready for it. Perhaps you should checkout The Chicago GreenBox and see if using their green, plastic moving totes would help keep your possessions clean and out of harms' way.

Chicago Green Boxes
Chicago Green Boxes

6 Weeks Out

When you're about six weeks away from moving, it's time to let the school your children attend know, unless they will attend the same school after the move. You want to get all the copies of your children's school records and look into enrollment at the new schools. This is also a good time to book your moving appointment with us, and also get all of your medical records, if you're moving away from your current doctor.

4 Weeks Out

If you're about four weeks from your moving date, it's a great time to start packing anything you won't need for the next four weeks. Pack things down to just the essentials so that you can get as much packed ahead of time as possible. You can also notify the utility companies and your landlord, at this time. If you have a specific clause in your lease about notifying your landlord, make sure you check this plenty early. Some require 60 days notification, but most just ask for 30 days.

2 Weeks Out

At the two-week mark, it's time to get a plan together for groceries and food for the next few weeks. It's also a good time to have your car serviced, if you're moving long distance. You may also need to transfer insurance and pack as much as possible, as you don't want to be packing on moving day.

1 Week Out

At the one week mark, hopefully, you're just about all packed up. This is a good tie to confirm with your us and anything else having to do with your move. You can also pack an overnight bag with some essentials you will need when you first get into your new place.

The Day Before

Moving day is tomorrow and it's time to get your important documents together and anything else going with you on moving day. It's also a great time to do a final sweep of your home and make sure you didn't forget anything.

Moving Day

When moving day arrives, work with your movers to make sure everything safely makes it into the truck. You can also make a final sweep, if necessary. There are plenty of things you need to do before moving day shows up. Use this moving timeline to create your own timeline based on your specific needs.

Chicago Movers - The Professionals Default Post Image
Chicago Movers - The Professionals Default Post Image
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How Much Does it Cost to Move an Office? Part 1

When you have to pack up your business because you’re going to be relocating your operations, it can feel like a daunting task. Not only do you have to consider how to go about packing, moving, and unpacking, but you’re likely trying to keep operations up and running during this time. You need to be able to keep your business running smoothly while you’re moving your office, but it’s already a stressful time to try to keep everything straight and get through this tiring process. With the right, professional moving team, it really doesn’t have to be so hard on you after all.

The best place to start is to look at the costs of moving your office, in order to plan accordingly for your upcoming needs. Take a look at a breakdown of the costs from what type of office you’ll need to how much help you’ll need to bring in versus how much of your staff can handle, and more.

Why are office moves a challenge?

Movers with experience would tell you that moving even the smallest of businesses can be a pain for a business owner, staff members, and others involved. They are necessary because they are often leading to larger spaces that can accommodate more staffers and the potential to grow, but in some cases they are needed for a business that needs to downsize.

Regardless of the reason, moving an office can disrupt the workflow, make it challenging to keep everything straight, and can make unpacking tedious for a business that just wants to get settled and back to work. If you’re moving to something bigger and better, just keep in mind the end goal of having more space, a better location, or the ability to expand your business.

What elements should I expect in costs?

When it comes to the cost of the move, you’ll have to consider the expense of the new place, outsourcing help, the potential of new purchases in equipment and furniture, as well as any costs in lost business during the move.

When it comes to your new space, rather than thinking of your company in terms of the general size of your operations, you should think in terms of workstations needed to accommodate your staff. Many companies have workers handling things from home, workers that travel, and others that work part-time and share desks. Consider how many workstations would need disassembled and reassembled, or if you need to purchase new furniture from desks to chairs, a dinette for the breakroom to chairs for a waiting room.

Have you looked into the internet and cable you currently use vs. what a new space you like can support? If you are going to have to go with a different network, you may have costs with early termination fees and start-up fees unless you can do an easy transfer.

Consider if you’ll need to spend more for an office with a conference room for meetings and a server room for your internet needs. You’ll also likely want to transfer your existing equipment, unless there is no choice than purchase new hardware. If you plan to upgrade your equipment, you may want to make sure that is all handled before moving day.

Don’t forget about hiring a professional moving team. You’ll likely be able to get some of your staff to help out with some of the easier tasks, but some offices may need a team to disassemble, reassemble, pack, and unpack your office. Unless you have a team member that can set up physically move your equipment and set up workstations, consider hiring a professional to avoid potential damage or delays.

continue reading part 2

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3 Ways to Take Care of Your Movers

Professional movers will take care of you by moving your things from one place to another. While they are working, there are some ways you can take care of them and some things you should know for moving day. Here's a look at three ways you can take care of your movers and a few things they wish you knew.

Offer a Beverage

Movers work hard and they appreciate it when you offer a sports drink, water or soda. If it's a hot day and it's going to be a long one for them, make sure to stock up on water or sports drinks to help keep your movers hydrated. However, it's not a good idea to ever offer any type of alcoholic beverage to movers. Most companies frown upon this.

Stay out of Their Way

It's okay to help with some things, but for the most part, you want to stay out of the way of your movers. This will take care of them in the best way possible by providing safety. If you get in the way, it could cause issues, which may prevent the movers from being able to do their job safely.

When you hire full time movers, you should let them do their job. They are trained professionals and know how to take care of your things.

Tip Them

Be prepared to tip your movers. This is probably the best way you can take care of them and the best way to thank them. You can find plenty of information on how much to tip your movers ahead of time. Make sure you have cash ready to go and give it to each mover individually or the foreman in front of the rest of the movers.

How to Help Your Movers

A Few Things Movers Wish You Knew

Making moving day easier on movers doesn't have to be difficult. Here are a few things you can do, which they wish you knew about.

Finish Packing

Before the movers arrive, it's best to be done packing. If you're still packing, they cannot do their job as efficiently as they would like.

Use a Clear Labeling System

A labeling system makes it easy for movers to load and unload the truck. Make sure you use a clear labeling system and let the movers know the system when they arrive.

Find out Where the Movers can Park the Truck

Before movers arrive, you should know where they can park the truck. The last thing they need is to be told they have to move it in the middle of moving. In addition, you'll end up paying for extra time if they have to figure out where to park and it takes forever.

Empty Drawers, Desks and Armoires

There's nothing worse than picking up a piece of furniture and watching a full drawer fall out scattering items everywhere. It's best to empty drawers and armoires before the movers arrive.

Don't Leave your Movers

While it's important to stay out of the way, movers appreciate it when you're easy to find. If they have questions or need clarification, they shouldn't have to hunt you down.

Moving day can be less stressful and you can take better care of your movers with the tips above.

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Eye These Trending Chicago Neighborhoods During Your Next Move

Chicago is full of great neighborhoods. If you're relocating to the windy city or you're just looking to move to a new neighborhood, you should know which ones are hot right now. Here's a look at some of the trending Chicago neighborhoods to consider next time you move.

Ukrainian Village

Full of dive bars, modern restaurants and old Ukrainian delis, this neighborhood is one of the hottest right now. It's a West Side neighborhood and people are moving here en masse.

In January of 2016, Ukrainian Village was ranked as the hottest neighborhood in the entire country by Redfin. It used to be just the center of the Ukrainian community, but it has become so much more.

Bridgeport

Filled with a diverse mix of residents, Bridgeport is an older neighborhood with plenty of charm. It's known for the bakeries and bars, such as Maria's Packaged Goods and Community Bar. Historically, it’s an Irish-American area, but has become one of the most diverse neighborhoods in the city.

A study done by DePaul University in 2008 showed Bridgeport as one of the top diverse areas in the entire city. It has also been the birthplace of five different Chicago mayors.

Near West Side

A Fulton Market District neighborhood, Near West Side is one of the best for foodies. Moving here will put you within walking distance or a short cab ride from some of the hottest restaurants, such as Au Cheval and Girl & the Goat. The neighborhood is also home to The Aviary cocktail lounge, which is one of the best you'll find in the area.

Uptown

Known for the live music venues and art deco, Uptown Chicago is one of the hottest places to live. It's full of great restaurants, found just blocks from the Aragon Ballroom and provides all types of history.

Riviera Theater is found nearby, which has been a music venue since the 1980s. It was once a movie theater and dates all the way back to 1917. This is also the neighborhood where you'll find Al Capone’s old hangout Green Mill.

Pilsen

An artistic community with plenty to offer, Pilsen is known for the Mexican street food. It's a Lower West Side neighborhood with a Hispanic influence throughout. The Chicago Art District is also found here with plenty of galleries to export and public art is found all throughout Pilsen.

River North

This neighborhood used to be a slum until the art galleries took over. It has been transformed into one of the finest areas in town with plenty of galleries and commercial buildings throughout. You'll find the Trump Tower here, along with many other skyscrapers. It’s also home to many celebrities and athletes.

Other top Chicago neighborhoods to consider include:

  • Wicker Park
  • Bucktown
  • Gold Coast
  • Hyde Park
  • Lakeview
  • Roscoe Village
  • Streeterville

Chicago is a city full of diverse neighborhoods and something for just about anybody. Moving to the city provides a wide variety of options including these trending Chicago neighborhoods.

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