Plan Your Relocation with this Office Moving Checklist

A commercial move is a huge deal. When you're relocating your office from one place to another, you need to make sure you're organized. Whether your lease ran out or you're moving into a larger space, you need the right office moving checklist.

With the right checklist, you'll know everything has been properly packed and moved to the new location. If you need to relocate your office, here's an office moving checklist you can use to help get the job done.

Three to Six Months Before Moving

While this category says three to six months before moving, it should be things you do as soon as you're sure you'll be moving. These items include:

  • Figure out the Time Frame and Schedule for your office move - Include the dates when you will be moving all the equipment, when the staff will begin working at the new location, etc.

  • Find and Secure a New Location - If you don't already have a new location for your office, this is the time to find and secure your new location.

  • Assign Responsibilities and Tasks - It's time to let your employees know you'll be moving and assign the necessary tasks and responsibilities to be done.

  • Create an Inventory List - You should also create a list of your existing equipment and furniture. This will help you to see what you need and don't need. Consider selling anything you no longer need before moving.

  • Create a Budget - You will also want to consider a budget for your move. Consider the cost of a moving company and everything else involved.

Two Months Before Moving Day

When relocation day starts to get a bit closer, you want to make sure you take care of the following:

  • Change your business address with the USPS, IRS, Bank, and other important vendors

  • Review your current lease to ensure you know what you need to do with your current space

  • Hire the right office moving company and find out if anything you will be moving requires special attention.

  • Start holding regular moving meetings to keep everybody on task.

One Month Before Moving

The day is nearly here and it's time to take care of the following:

  • Transfer your utilities

  • Make the moving announcement in a Press Release or public relations campaign

  • ·Implement a labeling system

  • Inventory and tag all equipment, furniture, office supplies, etc.

  • Procure the necessary moving supplies

  • ·Order new business cards and stationery

  • Determine your security procedures for the move

  • Get parking and moving permits

  • Hiring professional cleaners for the old space

Two Weeks Before Moving

About two weeks before moving your office, you want to:

  • Check the new location and make sure it's ready

  • Clean as much as you can in the old space

  • Back up any vital information on your computer system

  • Call your Chicago moving company to confirm the date and time

The Week of the Move

The week is finally here and it's time to:

  • Hand out new keys and employee cards for the new space

  • Disconnect all electronics and major appliances

  • Set aside anything not going with the movers

  • Inspect your new office thoroughly to ensure it's ready to go

On Moving Day

It's time to relocate to your new space, but first, make sure you take care of the following:

  • Designate your moving coordinators on-site to ensure everything runs smoothly

  • Assign someone to do the final walk-through at the old space

  • Meet with the movers and provide instructions for the day

Use this office moving checklist as a guide and customize it as you see fit. With the right commercial moving company helping you and this checklist, your office move should go very smoothly.

Young Professionals Moving Office Space in Chicago
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Attend PAWS Beach Party Event with Your Local Movers!

Local Movers and PAWS Event at North Avenue Beach in Chicago!
Local Movers and PAWS Event at North Avenue Beach in Chicago!

BEACH PARTY

Thursday, July 23 • 6 p.m. Castaways at North Avenue Beach -

Join 400 guests and their beach-ready pups for Chicago’s premier pet-friendly event of the summer! Sip cool cocktails, enjoy an auction & raffle, music, dancing and more! Furry guests can be pampered at the complimentary pet spa while guests enjoy a beachy dinner and a “pawgarita” with friends.

FIND OUT MORE

(Link to PAWS official website)

Your local movers and packers in Chicago,

The Professionals Moving Specialists, are a proud sponsor of this local event.

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Remembering 2014 - The Professionals Moving Specialists

With another year having come to a close we can’t help but look back on what a great year it really has been for us here at The Professionals Moving Specialist.  With the help our amazing crews, dedicated staff and Daddy (the hardest working Rottweiler in Chicago) we have been able to continue to grow and remain the most trusted moving company in Chicago. Here are a few highlights from our 2014.

We had the great fortune of sponsoring several Paws Events this year.  We were the presenting sponsor for Animal Magnetism in February and The Fur Ball in November.

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Come summer we  sponsoring the World’s Largest Block Party!!   Neighborhood and block parties are definately one of the highlights of the Chicago summer.

World's Largest Block PartyIMG_5896

*****A few of us look a little too excited at the chance to dunk our bosses

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...................................…come to think of it even Chicago’s finest got in on the action.***

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We performed some exciting moves this year.  Allegiant Air at Chicago’s O’hare International Airport was definitely a highlight for us.

The Professionals Moving Specialists at O'Hare Airport Airport move

Looking back we’ve made new friends, supported great causes, and did our best to provide Chicago with the best service of any moving company.

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IMG_1778 Daddy on the carpet

It’s easy for us to say we’ve had a great year.  We are truly humbled by the opportunity to serve Chicago.   Our family here at the Professionals Moving Specialist would like to wish you and yours a happy, healthy and prosperous 2015.   We look forward to serving you for many years to come.

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Chicago Associations

association

The Professionals Moving Specialists locally based moving company in Chicago, IL joined association with community. For the Professionals Moving Specialists the participation and involvement is rewarding to those who strive for the improvement of the Chicagoland area.

Not only are we activity involved with our customers and relocation, we are also committed to engaging in causes of the community that allow the greatest diversity of people and organizations to participate.

Because we understand the importance of pets within the family unit, The Professionals Moving Specialists is committed to the causes of both PAWS Chicago Adoption Center and The Anti-Cruelty Society.

Our commitment isn’t just limited to that of the animal lover’s community. We are also active participants in with the NorthCenter Chamber of Commerce, Roscoe Village Chamber of Commerce, and Chicago Association of Realtors, as all three have strong goals and commitments the improvement and endeavors of the community.

The Professional Moving Specialists are proud members of Roscoe Village Chamber of Commerce, Northcenter Chamber of Commerce, Chicago Association of Realtors, PAWS Chicago Adoption Center, and The Anti-Cruelty Society.

Northcenter Chamber of Commerce is a membership-based organization dedicated to community and business development in the Northcenter neighborhood on Chicago's north side. The mission of the Northcenter Chamber of Commerce is to promote the interests of and secure the well-being of the businesses and neighborhood of the Northcenter community.

Chicago Association of REALTORS® (C.A.R), the “Voice for Real Estate” in Chicago since 1883, represents more than 15,000 members from all real estate specialties including commercial sales, development, property management, appraisal, auctions, and residential sales. Their mission is to help members prosper. Today, C.A.R. services 11,500 members through its two offices and is one of the largest local real estate association boards in the country! The Chicago Association of REALTORS® (C.A.R) array of member programs, products and services are unmatched.

Roscoe Village Chamber of Commerce (RVCC) is a nonprofit organization committed to representing Roscoe Village businesses and to advancing the growth and prosperity of the Roscoe Village neighborhood. This year the RVCC expanded its service district to include the area from Belmont to Diversey and Metra tracks to the Chicago River. Their entire service area now includes everything from Addision to Diversey and the Metra tracks to the Chicago River. The Chamber chose to expand its geographic boundaries in order to include a territory that was previously without representation and is poised for growth.

PAWS Chicago Adoption Center is Chicago’s largest no kill humane organization, focused on implementing solutions to end the killing of homeless pets. Since PAWS Chicago's founding in 1997, the number of homeless dogs and cats killed annually has dropped more than 60 percent: from more than 42,000 homeless pets killed in 1997 to under 18,000 killed in 2011. PAWS Chicago is working to build a no kill Chicago - a city where pets are no longer destroyed just because they are homeless. PAWS Chicago will find new homes for more than 5,000 homeless pets this year at the state-of-the-art Lincoln Park Adoption & Humane Center.

The Anti-Cruelty Society (also known as the SPCA of Illinois), founded in 1899, is a private, open-admission, unlimited stay humane society, committed to helping both animals and people. Our programs and services include: Cat and Dog Adoptions - over 5,000 annually; Low or No Cost Spay/Neuter surgeries open to the general public - over 11,000 annually; Cruelty Investigations and Rescue Services - over 2,600 annually; Humane Education and Community Outreach programs - over 25,000 participants annually. Other services include a charity veterinary clinic, dog training classes; a free behavior hotline; and short-term accommodations for emergencies program, providing temporary housing for pets whose owners have been involved in crisis situations, e.g., domestic violence, fire, flood, illness, or foreclosure.

 

All four organizations are key components to the various communities within Chicago and The Professionals Moving Specialists is proud to be a part of their commitment and in association with each group.

 

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24 Essential Moving Tips

You have successively found a new place in Chicago to call your home! It’s all perfect and exciting until you realize about how much much you have to move. Below are 24 Essentials Moving Tips by The Professionals Moving Specialists.

Label the Outside of Your Moving Boxes with Not Just Inventory, but the Room the Items Are Likely to Go:

labelboxesmoving
labelboxesmoving

Stay ahead of the game!You can save yourself a lot of time and headaches by simply indicating on the outside of your box what items are inside and in what room these items will be going.

Pack an Overnight Bag with First Day Essentials:

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overnight

The day that you move in, there will be items that you will likely need right away (food, toothbrush, soap, toilet paper!)Make sure you pack an overnight bag that you keep on you so that you are prepared for that first day.

When Packing Silverware Such as Plates, Pack Them Vertically Rather than Horizontally:

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packingdishes

Packing plates vertically can help to prevent any kind of damage as opposed to horizontal placement, where plates are more prone to moving around in transit.

Try to Clean the New Residence before the Move:

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cleaning

This is something most people forget to consider, and they just move in without realizing that they will in fact be spending the night.Make sure to clean all rooms, especially bathrooms, to make sure that it is decent and ready for your arrival.Don’t wait till after the move, as you will only be exhausted and will hate yourself for not thinking about it sooner!

Use a Garbage Bag for clothing :

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garbagebagformoving

This might sound absurd but I have friend that moves many times that swearby the garbage bag for packingkeeps your clothes on their hangers, for much faster unpacking.

Label Any Small pieces and Parts and place in a small press and seal bag:

bag
bag

This one is also sort of a no brainier, but still many people make this mistake.If you had to disassemble anything, make sure that you keep all of the screws and other items together, and label them so that you know what they belong to.The best thing to do is place them in a plastic bag, label them, and tape them together, so that you know what goes with what.

Take Photographs of Hard to Assemble Items:

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photo

Keeping photos of hard to assemble items is an effective way of reminding yourself how something fit together before you disassembled it for your move.This can apply to furniture, electronics and hardware.

Use Reusable Plastic Moving Boxes as Opposed to Cardboard:

moving boxes in Chicago
moving boxes in Chicago

Reusable plastic is much more efficient than standard cardboard for moving.It is more durable, water proof, and contributes no waste products to the environment.Essentially you’ll be going green, and making things easier for yourself in the process.

Vacuum Seal Clothing For Easier Packing and Transport:

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vacuumsealclothing for moving

This is an ingenious maneuver to make packing a lot easier.Simply vacuum seal your clothing before packing, and you can maximize the amount of storage space you can use for your move.HOWEVER, always remember that while you may be conserving space, the weight is still the same, so don’t think that by vacuum sealing and packing clothes it somehow makes it weigh less.It does not.Always consider the weight!

For Fragile, Antique, and Piano Moving, It’s Best to Hire a professionals moving company:

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thepromove5

Moving can be a very difficult process and if you are inexperienced you could end up damaging your valuable and antique belongings.In regards to moving these significant items, its within your best interest to hire a professional mover that deals in antique, fine art and piano moving.Some even offer climate controlled vehicles and storage facilities.

Hire a sitter for your pets or kids:

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sitter

Living in the city of Chicago, IL and moving without any help from neighbors or friends or family. Hire a sitter on your moving day, last thing you need to worry about on moving day is where your kids or pets.

Make Sure Everything Is Packed Before You Begin Moving!:

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packed

I don’t think this one needs to be explained

Make Sure You Inform the Post Office of Your Change Of Address Prior to Moving:

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wehavemove

Be sure to inform the post office of your change of address, otherwise your mail will be sent to your previous address, and this can be potentially harmful when you consider the bills that you will not be receiving because you forgot.

Bring Dental and Medical Records With You Or Have Them Transferred Along With Any Other Important Documentation:

records
records

This one is also pretty straightforward, just keep in mind these items are important in your new residence.

Enroll Your Children in Their New Designated School Before Moving:

school
school

Make sure that you know what school your child will be zoned to attend, and be sure that you have them enrolled before you begin your move.It is important that you don’t have you child miss any necessary amount of time from school!

Sell Or Donate Your Unused Items:

donate
donate

If you know that there are items that you will not be taking with you, properly dispose of them, sell them or donate them.Any perishable items must be either recycled or disposed of in the proper manner.And if you are having a tough time selling any unused items, and they are still usable, simply donate them to charity.Organizations such as The Salvation Army will take your unwanted clothing and donate them to those less fortunate.

Give Yourself Enough Time to Manage All the Various Aspects of your Move:

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timee

It’s recommended to begin planning your move roughly a month to two weeks before the move is scheduled to take place.Give yourself plenty of time so you are not stressing it!!

Do Not Purchase Grocery 2 weeks prior to Your Move:

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grocery

You cannot effectively move the food in your fridge during the move day, as you run the risk of leaks, spills and spoiling.It is recommended that you do your last bit of grocery shopping at least 2 weeks prior to the move so that the majority of your food is at least consumed before you begin moving.

Defrost Your Fridge before Moving:

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fridge

Pretty self-explanatory.

Remove Trash and Hazardous Materials:

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disposal

A mover, by law, cannot move any hazardous materials or perishable items.Therefore, it is your responsibility to properly dispose of trash and to not include items such as propane, or gas along with your moving materials.

Take Care of Your Movers/ Helpers:

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break

Whether you hired professionals or bothered your friends, show some appreciation to the people who are helping you move out of your house.Offer them water, refreshments, and make sure that they are properly cared for (after all they are the ones carrying your personal belongings!)

When Hiring Movers, Make Sure They Are Professionals:

accredited
accredited

The Better Business Bureau keeps a listing of all accredited business that are deemed legitimate in accordance with government regulations.You can check this site when hiring a mover to make sure that you are not taken advantage of by fraudulent moving companies.

Prepare Your Children for the Move:

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movingwithkids

Make sure your children are well accommodated during the moving process, and make sure they are kept well informed during the process.Children can become anxious moving into a new place, away from their friends and the places they were familiar.Simply reassuring your child or children can go along way in easing them into the transition.

Don’t Stress It:

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moveon

Most people let the prospect of moving stress them out, worrying about their new neighborhood, their new neighbors, and the quality of their new residence.Simply remain calm and remember this is not the end of the world!The best advice would be to have friends or family assist you throughout the entire moving process so that you are not constantly worrying about the state of your belongings.Also its always cool to throw a housewarming party, invite neighbors and family so that you can make new friends, learn about your neighborhood, and not feel like a stranger in a strange land.

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