When you have to pack up your business because you’re going to be relocating your operations, it can feel like a daunting task. Not only do you have to consider how to go about packing, moving, and unpacking, but you’re likely trying to keep operations up and running during this time. You need to be able to keep your business running smoothly while you’re moving your office, but it’s already a stressful time to try to keep everything straight and get through this tiring process. With the right, professional moving team, it really doesn’t have to be so hard on you after all.
The best place to start is to look at the costs of moving your office, in order to plan accordingly for your upcoming needs. Take a look at a breakdown of the costs from what type of office you’ll need to how much help you’ll need to bring in versus how much of your staff can handle, and more.
Why are office moves a challenge?
Movers with experience would tell you that moving even the smallest of businesses can be a pain for a business owner, staff members, and others involved. They are necessary because they are often leading to larger spaces that can accommodate more staffers and the potential to grow, but in some cases they are needed for a business that needs to downsize.
Regardless of the reason, moving an office can disrupt the workflow, make it challenging to keep everything straight, and can make unpacking tedious for a business that just wants to get settled and back to work. If you’re moving to something bigger and better, just keep in mind the end goal of having more space, a better location, or the ability to expand your business.
What elements should I expect in costs?
When it comes to the cost of the move, you’ll have to consider the expense of the new place, outsourcing help, the potential of new purchases in equipment and furniture, as well as any costs in lost business during the move.
When it comes to your new space, rather than thinking of your company in terms of the general size of your operations, you should think in terms of workstations needed to accommodate your staff. Many companies have workers handling things from home, workers that travel, and others that work part-time and share desks. Consider how many workstations would need disassembled and reassembled, or if you need to purchase new furniture from desks to chairs, a dinette for the breakroom to chairs for a waiting room.
Have you looked into the internet and cable you currently use vs. what a new space you like can support? If you are going to have to go with a different network, you may have costs with early termination fees and start-up fees unless you can do an easy transfer.
Consider if you’ll need to spend more for an office with a conference room for meetings and a server room for your internet needs. You’ll also likely want to transfer your existing equipment, unless there is no choice than purchase new hardware. If you plan to upgrade your equipment, you may want to make sure that is all handled before moving day.
Don’t forget about hiring a professional moving team. You’ll likely be able to get some of your staff to help out with some of the easier tasks, but some offices may need a team to disassemble, reassemble, pack, and unpack your office. Unless you have a team member that can set up physically move your equipment and set up workstations, consider hiring a professional to avoid potential damage or delays.